apdsa.com

REMINDER OF UNIVERSITY CAPITATION FEE

Dear friends,

Asia Pacific Dental Students’ Association (APDSA) Congress 2010 Japan is drawing near. Here is a kind reminder to all member associations of APDSA to prepare our annual membership fee to APDSA. Please refer to the summary of membership fee as below. The membership fee should be paid in cash and in US Dollar during the registration of congress in Hotel Okada, Hakone on 16^th August 2010. Representatives from each university, who will be representing your association to pay the membership fee, please notify me by sending your full name, name of university and country and contact number to dkarenvoon@yahoo.com before 8^th August 2010. Thank you very much for your cooperation, and I am looking forward to meeting you all in Japan!

Best Wishes,

Karen Voon Kai Rou

Universiti Sains Malaysia

CALL FOR SRC PARTICIPANTS

Dear SRC Participants,

Please click for the list of selected SRC presentations. You can download the list of participants from the APDSA Japan website http://japan2010.apdsa.com/

Congratulations to those who are selected. For those who are not selected, we thank you for your time and effort. We also would like to express our deepest apology for the inconvinience caused by the late publication of the SRC participants

We sincerely apologise for the delay in announcing the SRC participant list selected for presentation during the 37th APDSA Congress, Japan A reminder for those who are selected, please prepare your presentations (oral/poster) according to the mode listed and also submit your manuscript by 10 August 2010 to src.apdsa@gmail.com.

Failure to do so may result in you unable to present at the Scientific Research Competition. Manusript format The manusript format is in accordance with Uniform Requirements for Manusripts (URM), in Microsoft Word documents (.doc) 2003 written in English, with 12-point font and double-spacing. Margins should be1 inch on both sides, top and bottom.

Research should be divided into the subheadings in the following order:

Title Page

Abstract (The same abstract submitted previously)

Introduction

Materials and methods

Results

Discussion

References

Disclaimers (if any)

And here is an example for your reference. For more information on URM, please visit http://www.icmje.org/urm_main.html Any additional information will be announced via this website or emailed direct to you.

you can download the sample of the manuscript on the link below

Manuscript Sample

you can also download the complete SRC participants abstracts on the link below

Selected Abstracts

All the best in your preparation!

VIVA APDSA!!!

check out the new Thailand APDSA wesbite ^^

We welcome the new official APDSA THAILAND  website,please use it to your disposal and you can be redirected to this website through the blogroll link.

use is well ^^

http://thailand2011.apdsa.com/

cheers

Exco Editor

Results of the 4th APDSA EXCO Online Meeting

Continuing the  meeting that was held before ,this meeting which was held on the 21st of  May 2010 at 21.00 GMT +8 the EXCO’s and country representatives have come to a conclusion and the minutes is as follows:

Minutes of 4th EXCO Online Meeting

The following is an account of the minutes taken of the [4th EXCO Online Meeting] held on [May 21st, Friday] at [9pm,  GMT +8]. All EXCO committee members present except representative from Singapore and Jun Ai (Minutes was writen based on the saved chat sent by Stanley). Sethavuth Yim replaced Sok Chenh Chhean, representative of Cambodia as he was unable to attend the meeting.  Also, Erin, the next Taiwan representative was present.

1. Extra sponsorship from Japan LOC

-          Cambodia: USD 480 ( in total) to be divided among participants

2.   Study tour option

-         For Indonesian students who have already bought flight tickets but unable to attend the APDSA congress due to limitation of space

-         Total students involved: 19-25 students from a maximum of 4 different universities

-         Japan LOC has not found any university who can accommodate this special study tour arrangement yet

-         Japan Universities normally accepts study tour from cooporation school. Stanley needs to ask the participants whether their university has any relationship with a dental school in Tokyo.

3. Participants quota

-         Korea needs another 2 more seats

-         Since Taiwan has an extra seat, Korea will get that seat

-         Final participant list to be given to Rumi as soon as possible

-         Suggestion: To put up the final participant list on the website

-         Updated quota: Taiwan: 95, Korea: 26, Thailand: 33, Indonesia: 98. The rest remains the same

4. Cultural night

-         The ball room has been booked for only 3 hours

-         Each country will be given 12 minutes. However, next year’s host which is Thailand will be given the final performance slot which would last for 17 minutes.

-         Definite countries that will be performing: Indonesia, Thailand, Japan, Taiwan, Korea and Malaysia

-         Countries that might send in a performance: Fiji,Cambodia and Singapore

5. List of speakers

-         Not finalized yet

-         Rumi will email Dr Arpana in regards to a possibility of speaking on Pacific Dentistry

6.      Fasting and hallal food

-         No food after sunrise. So, food will be served in the night before the sun rises

-         No pork, frogs, food that contains alcohol and no meat that has fangs

-         There must be blood when killing the chicken (cannot electrocute the chicken or strangle them)

-         Turkey, fish, ram, horse, eel and vegetables are acceptable (it cannot be cooked using pig oil). Sushi and sashimi are fine

-         Additional information in document sent by Dewi from Indonesia (SUMMARY OF RAMADHAN )

7. Stamper for Thailand LOC

-         Thailand LOC to make a new stamper (blue ink) to stamp APDSA’s logo on documents for APDSA 2011 Congress.

-         There are 2 stampers currently (one with Karen and the other with Rumi)

-         Cost: USD 12-15 to be claimed during Japan APDSA congress with a receipt

-         The new stamper will be passed on to the next host (2012)

8. Advisor for APDSA EXCO from APAL

-         Rumi to confirm after her meeting with APAL this Sunday

9. Congress book

-         Japan LOC will ask each participant to attach their picture for the Congress book in the next email (email for confirmation of participation and payment)

-         Japan LOC will bear the cost of the Congress book of which the APDSA newsletter will be included

10. Visa

-         Participants from Indonesia, Thailand, Malaysia, Cambodia, Fiji and Hong Kong (2 participants only) require certain documents from Japan LOC for visa application

-         Every country representative needs to tell Rumi what documents they need for the visa and the information needed in those documents

-         Japan LOC will make a personal invitation to an individual upon request

-         Currently the invitation letter is directed to each university with the attached participant list

11. Next meeting:

-         To be announce 2 days in advance by email

cheers

Exco Editor

Results of the 3rd APDSA EXCO Online Meeting

Continuing the  meeting that was held before ,this meeting which was held on the 17th May 2010 at 21.00 GMT +8 the EXCO’s and country representatives have come to a conclusion and the minutes is as follows:

Minutes of 3rd EXCO Online Meeting

The following is an account of the minutes taken of the [3^rd EXCO Online Meeting] held on [May 17th, Monday] at [9pm to 1.30am, GMT +8]. All EXCO committee members present except representative from Singapore and Hong Kong. Sethavuth Yim replaced Sok Chenh Chhean, representative of Cambodia as he was unable to attend the meeting.  Also, Erin, the next Taiwan representative was present.

1. Final participation list

- Japan LOC will not create a separate package (Seminar and Scientific Research Competition only) because APDSA Congress includes the other aspects such as Hospital visit and City Tour.

- The participants quota remains the same as the previous meeting because Japan LOC cannot handle more than 450 participants.

-However, 115 participants from Indonesia and 30 participants from Korea have bought  their air tickets.

-  Hence, 19 participants from Indonesia and 5 participants from Korea would be affected from this quota. Each participant from Indonesia has already paid about USD500-600 for their air tickets. On the other hand, Korea is not worried about the money issue since they have only paid a small amount of money. They are only worried that there are no space for representatives from the other universities since the 25 participants are from Wonkwang(圓光) University

- Suggested solution is for the 19 participants from University of Indonesia to arrange a educational tour  to visit dental schools in Japan. This tour would be arranged by the Indonesian participants themselves since Japan LOC has to focus on APDSA. Japan LOC will assist the Indonesian participants by suggesting instituitions to visit. This would be beneficial to the participants as they are still able to go to Japan to learn. However, this educational tour will not be associated with APDSA and none of the participants are able to join in any of the APDSA Congress activities. Meanwhile, as for Korea, there will only be participants from Wonkwang(圓光) University.

-Stanley will get the opinions of the 19 participants and get back to us in the next meeting

2. Scientific Research Competition (SRC)

- The duration for SRC has been increased to four hours which will be at 9:00a.m-12:00noon and 12:30noon-1:30p.m.

- The number of poster presentations would be 25 while the number of oral presentations would be 16.

- Abstract submission has been opened and the deadline is on the 20^th June 2010.

3. Monetary support

- It has been decided that USD200 each would be given to the following needy member countries: Mongolia, Fiji and Cambodia annually to support their participation the APDSA congress

Next meeting: 21 May 2010, Friday, 9PM GMT +8

CALL FOR ABSTRACTS

We welcome registered members of the APDSA Japan Congress 2010 to send in your submission forms with your abstracts to participate in the Scientific Research Competition (SRC), to apdsa2010japan@gmail.com prior to the deadline June 20th, 2010. We will notify you around early July if you are selected for presenting via email and through our website. Please read the attached guidelines.

You can download the SRC guide lines and registration form for the SRC on the JAPAN APDSA website.

http://japan2010.apdsa.com/

we look forward to your participation in the SRC event. The best of luck to you all

cheers

VIVA APDSA !!!!

Results of The 2nd APDSA EXCO Online Meeting

Continuing the  meeting that was held before ,this meeting which was held on the 10th May 2010 at 21.00 GMT +8 the EXCO’s and country representatives have come to a conclusion and the minutes is as follows:

Minutes of 2nd EXCO Online Meeting

The following is an account of the minutes taken of the [2^nd EXCO Online Meeting] held on [May 10th, Monday] at [9pm to 1.20am, GMT +8]. All EXCO committee members present except representative from Korea. Sethavuth Yim replaced Sok Chenh Chhean, representative of Cambodia as he was unable to attend the meeting.  Also, Erin, the next Taiwan representative was present.

Updates about APDSA Japan congress 2010

1) Country quota

Currently the quota for each country has been set as follows:

a)      Mongolia: 1

b)      Fiji :4

c)      Singapore: 2

d)     Korea: 25

e)      Cambodia: 3

f)       Australia:1

g)       IADS: 3

h)      Thailand:35

i)        Indonesia: 96

j)        Hong Kong : 30

k)      Malaysia : 73

l)        Taiwan: 96

m)    Japan: 81

Total: 450 participants

-          Countries of which there is over-registration of participants are requested to filter the number of participants by giving priority to those who are serious about attending the congress and to those who have already purchased their airline tickets  but not necessarily so.Japanese LOC,EXCO members ,country and university representatives will be responsible in selecting the worthy applicants for the congress   . Japan LOC would like to apologize for the inconvenience caused.

2)      Scientific Research Competition (SRC)

-          Opening of abstract submission will start by 15 May 2010 or earlier.

-          The number of poster presentations allowed will be announced once Japan LOC has surveyed the place for the poster competition.

To finish discussing all of the issues that was not able to finished during this meeting a final meeting will be held on the 17th of May 2010. The date is drawing near to the 37th APDSA congress in japan, prepare well. Keep yourself posted

cheers

Results of The APDSA EXCO Online Meeting

Based on the meeting that was held on the 7 th of May 2010 GMT +8, the EXCO’s and country representatives have come to a conclusion and the minutes is as follows:

Minutes of EXCO Online Meeting

The following is an account of the minutes taken of the [1^st EXCO Online Meeting] held on [May 7th, Friday] at [9pm to 12.20am, GMT +8]. All EXCO committee members present except representative from Cambodia and Korea. Also, Erin, the next Taiwan representative was present.

A) APDSA representative to attend IADS Annual Congress 2010

-Karen and Melissa to represent APDSA of which the subsidy will be divided between them.

-They will perform all duties as requested by APDSA and IADS. Amongst them are: presentation of APDSA , discussion on exchange program on behalf of Jack, learning more about how IADS runs their activities like volunteer programmes and to look for opportunities for more collaboration with IADS.

-Karen and Melissa to do a presentation in Japan of their participation in the IADS congress.

B) Scientific Research Competition (SRC)

-There will be 15 oral presentations selected from each country and university equally. There will be poster presentations as well.

-The competition will last 3 hours.

-Abstract submission will be opened soon. Deadline of abstract submission undecided.

-There is no theme for the SRC and participants are free to submit any research they have done.

C) Updates about APDSA Japan congress 2010

-Current number of registered participants is 507. However, the maximum participants that can be accommodated are 450. Hence, this poses as a problem especially since most participants have already bought their air tickets. Japan LOC is currently working on a solution.

-All Country representatives are requested to make sure that the current participants’ purpose of joining the congress is to attend the SRC and seminars as attendance was poor in the previous congresses.

-Registration to be announced closed.

D) Updates about APDSA Thailand congress 2011

-Thailand LOC has already been elected and the structure can be seen on the picture below

-Any questions or problems about the congress can be sent to apdsathailand@hotmail.com

-The political situation in Bangkok will not disrupt the congress because it is only affecting a small area in Bangkok. Thailand is still a peaceful country

Not all of the issue has been resolved so there will be another meeting held at the 10th of May the discuss the remaining issues and find a solution that is to everyone’s best interest. KEEP YOURSELF POSTED ^^

cheers

VISA APPLICATION

ATTENTION!!

The Japanese LOC wishes to send out the invitation letter for the congress to help congress applicants apply for visa .So please coordinate with the universities in your country, to get the following information: dean of uni, uni name and names of participants:

The format as can be seen below

Each country can coordinate with the following contact persons

Thailand- Peerapat Kaweewongprasert

Cambodia- ChenhChhean Sok

Malaysia + Australia- Chong Jun Ai

Indonesia- Stanley Santosa Kamadjaja

you can look up their email and contact details in the  organization 2009/2010 tab

Please compile the information latest by the  5th of  May and send it to the contact persons mentioned above. The faster you do it, the faster you can get the letter and  can apply for visa ^^

Cheers

REGISTRATION IS NOW OPEN!!!

We are pleased to inform you that the registration for the 37th APDSA Congress in Japan  is now open. Although  the registration is officially opened on the 12th of April, we urge you to start preparing. Get your tickets  and funds ready as the countdown begins to the  most anticipated Congress so far ^^.

here are some informations that you may find on the official APDSA JAPAN website http://japan2010.apdsa.com/

1.The earlybird registration will be opened on April 12th and it will be closed on May 5th .

2.The fee includes most of the transportation and the meals during the congress, but the costs for the transportation from airport to Hakone (the place the congress is held) and from Funabashi(the place the congress is held) to airport is not included.

3.Narita Airport is the best airport to arrive. We are planning to set some staffs at Narita Airport and some other place and they will tell you how to get the place where the congress is held.

4.Narita Airport is the best airport for leaving.

5. Theywill set two kinds of post tour.(1) is included the fee for Tokyo Disney Land, transportation from hotel to Tokyo Disney Land, and the hotel. (2)other one is just the fee for one night at the hotel (the same hotel the congress is held.)

(1)  Enjoy Tokyo Disney Land whole day (Lunch is not included)  : $150

(2)  1 night stay at hotel :$50

For those who haven’t already know about the congress fee it is as follows

early bird              : 480 USD

regular                   : 520 USD

APAL/alumni     : 600 USD

This is the official website so keep yourselves updated and don’t forget to check this website as well . Last but not least check your facebook account and join the APDSA group ( http://www.facebook.com/group.php?gid=60876385867&ref=search&sid=1022105025.2016809339..1) for most of the infos will be  posted there as well, questions regarding APDSA  can also be directed via facebook and will be  answered as promptly as possible.

you can start registering  on the 12th of May by accessing the website or downloading the registration form then select someone to help your registration for you, the links you can see below:

1.  https://biz.knt.co.jp/ecs2.5/apdsa/

2.  If you want to register for APDSA, Please send an email to apdsa2010japan@gmail.com. Because of the quota we are not going to publish the registration link in the website for a while.

Dear friends and peers the date is drawing near, all we can say now is that we hope that you will participate and make this an unforgettable once in a lifetime experience.

SEE YOU IN JAPAN!!! NIPPON BANZAI!!!!

YOKOSO!!! VIVA APDSA !!

cheers